This guest blog was written in collaboration with FinancesOnline, the online software review platform for B2B and SaaS solutions.
On top of crunching numbers on the sales floor, keeping up with rapidly evolving business needs and engaging with consumers, a manager’s typical workday is devoted to creating employee work schedules for the coming week or month.
Employee scheduling covers organizing full-time, part-time and freelance workers according to their availability. The task comes with many challenges, and while you may already be using a spreadsheet to cope with these, it’s best to utilize an employee scheduling software that can guarantee the synchronization of your team members alongside smooth sailing operations.
Successful scheduling is extremely vital, which is why implementing an app for scheduling employees can help you achieve this. If you already have one, it’s equally important to master its features to make the most out of it.
Here are 5 strategies for simplifying your employee scheduling app:
- Prioritize employee satisfaction
The Predictive Index reports that high revenue businesses are more likely to have implemented their own talent strategy. Part of a good talent strategy is scheduling your employees effectively, so that they only work when they’re free.
An app for scheduling employees can do this for you. It dodges staff over-scheduling, which can result in higher expenditure than raking in revenue. Having this function also avoids the uncomfortable confrontation with your staff when you have to tell them that you need to trim down their working hours.
When you use your employee scheduling app to steer clear from over-scheduling, you will have happier team members, since everyone’s time is being respected and properly used to the best of their capabilities. Keeping staff engaged is good business. It enhances employee retention and fosters staff loyalty.
- Clock in with convenience
Having trouble clocking in employees? This duty can be quite tough, especially if you work in certain industries such as events and catering, but don’t you worry, you can still get precise payroll reports and keep and eye on your workers’ shifts with an app for scheduling employees. You can even compare best time tracking software of 2020 for a good look on how to monitor your staff’s working hours.
With an employee schedule maker, you can ditch the manual time tracking spreadsheets and opt for time tracking with location functions that allow you to see where your employees are when they work. Skip staff no-shows and ensure that your team members are present and productive at work.
This is especially useful if you’re employing a lot of freelancers, which is most likely the case post-COVID 19, or if your team needs to be mobile. We suggest taking advantage of this feature so that you can accurately monitor your employees and achieve error-free payroll reports.
- Take advantage of automated payroll system
An employee schedule maker shouldn’t be limited to monitoring employee availability and working hours. It should have added functions like an automatic payroll feature that spans flat rates, hourly charging as well as global wages.
In line with time tracking, the best employee scheduling software should be able to automatically compute regular or weekly overtime so that you can supply bonuses for your staff who earned it with their extra hours. It should also be able to calculate special rates for rush orders and events and consider other aspects such as reimbursements, tips and bonuses in your payroll report.
These tools will help you precisely predict project costs and intricately examine your payroll.
- Monitor employee performance
Since your employee scheduling software already keeps tabs on your employees’ working hours, you should be able to use this data to measure your organization’s profitability and productivity.
Information harnessed from your employee scheduling app can greatly contribute to how you perceive your business, especially if it’s showcased in real-time because you can plug in your lapses right away. You can also determine whether you’re gaining more than you lose and whether your employees are truly engaged at work and doing their best to drive productivity.
In fact, Human Resources Today recommends leveraging information on employee engagement to supplement business metrics, encouraging companies to consider this data to instigate organizational change.
This feature allows you to gain a better grasp on your business and stay ahead of your competitors.
- Keep in touch with tech support
Whenever you encounter any issues with your employee scheduling app, it’s best to contact customer support so that you can resolve them in a timely manner.
The best employee scheduling software has round-the-clock tech support that’s ready to give you any assistance you need with the platform, so that you won’t be derailed from your company’s goals.
Having 24/7 support is integral because time is money. Rather than focusing on ways to improve customer experience, you allot more of your time to fixing your employee scheduling app. Remember that the more you wait for a solution to your problems, the more sales you lose, so check your solution’s dashboard if it offers a channel where you can easily contact account managers in the event of a problem.
Enhancing Employee Scheduling with Tools
The primary outcome you can count on when using employee scheduling software is efficiency. You can save time from scheduling your staff and allot this time to improving your organization, but you can only achieve this if you simplify your platform and master its various functions.
If you are still executing outdated practices, you need to upgrade to the best employee scheduling software. With Ubeya, you can streamline your scheduling and payroll processes and optimize your team’s time so that your venture operates seamlessly. This leads to better performance and frees you to concentrate on more significant campaigns that address your business’s bottom line.