5 Tips to Prevent Staff No-Shows

Dec 4, 2019 6:11:25 PM / by Leor Bareli


Don’t lose your head. Keep it cool and make managing simpler with Ubeya.

“My employee didn’t show up for the job!”

It’s every manager’s modern-day horror story: “ghosting”. This catchy phrase has been used to describe the abrupt ending of romantic relationships without any explanation, but is more and more recently being used in reference to employees and staff pulling a no-show.

In the fast-paced industry working with temporary or hourly staff, one of the biggest headaches managers have to deal with is employees who just don’t show up. How can you minimize these staffing snags?

Our HR and staffing experts at Ubeya have compiled a list of useful tips based on their interactions with the temporary and hourly workforce:

Tip #1: Communicate Clearly

It’s important to make sure you clearly describe and publicize the details of the job, the shift hours, and any additional requirements.

More often than not, “I didn’t know” is used as an excuse not to commit or to blow off the job.

Vague descriptions, lack of flexibility in work schedules, and unclear expectations have been cited to be amongst the top reasons for ghosting. Be upfront and transparent and let your staff know their schedule as soon as possible.

Tip #2: Stay in Contact

When potential employees have not been contacted for a while before the upcoming job, this increases the chance that either they will forget or blow off their commitment (we’re only human, after all).

If the details have been changed, whether without their knowledge or at the last minute, and this no longer fits their prior schedules and expectations, you can be sure that this will cause problems.

Our advice — save yourself from a staffing crisis and keep your employees notified and updated at all times!

Tip #3: Standby Solution

Like for any good plan, make sure you have a Plan B. A surefire way to avoid being short-staffed is to arrange your backup plan and open standby shifts.

For particularly important or “flaky” positions, you can set an employee (or several employees) as a standby to cover the shift if the original staff member falls through for whatever reason.

This type of pre-planning ensures full coverage of staffing needs and definitely reduces the pressure if there is a no-show.

Tip #4: Follow Your Intuition

It may sound cliche, but it’s true: if something or someone doesn’t feel right, go with your gut instinct.

You have dealt with enough people and enough situations to know the ins and outs of the business — and who knows better than you.

That feeling of doubt or mistrust that you have about someone canceling at the last second? You’re probably right.

Tip #5: 5-Star Staff

Finally (and obviously), make sure you are hiring first-rate and reliable staff!

Where you hire your staff from plays a huge role in their attendance and overall performance.

You’ll want to be sure to hire staff from a trustworthy source or agency. You can use Ubeya to review and rate staff performance before and after the job and stay at the top of your game!

Manage your business by managing your people the right way.


Ubeya is the platform and mobile app changing the game for the staffing industry. 



Tags: employee ghosting, employee scheduling software, how to prevent ghosting, staff no shows, staff scheduling app, staffing tips, Uncategorized

Leor Bareli

Written by Leor Bareli

Ubeya is the end-to-end platform for employee management, hiring, scheduling, timesheet, payroll and everything in between.

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